Audit Trail Removal Service

 

QuickBooks Audit Trail Explained

QuickBooks Online maintains a log of each financial transaction as it is added, changed, or deleted. The Audit Log serves as an audit trail that lets you see exactly what changes were made, and who made them. This is a very helpful tool for Accountants and Bookkeepers to track users who made changes to transactions and other details such as amounts, etc.

There's a few things to know about the Audit Log.

• To access it, you must have full access rights.
• For audit and security reasons, you cannot disable it.
• You can use the Audit Log to research changes made to individual or multiple transactions. Information you'll find includes:
• the date of the change
• the name of the user who made the change
• the type of change or event
• the name of a customer or vendor related to the change
• and any original transaction date and amount

In addition, for most transactions or events, you can select View in the History column to open the Audit History, detailing changes to an individual transaction or event.

How to run Audit Trail Reports?

To run the Audit Trail reports:
- Go to Reports > Accountant & Taxes - Report 1: Audit Trail - Report 2: Voided/Deleted Transactions Summary or Detail

Advantages of an Audit Trail Report

One of the difficult problems that accountant and bookkeepers often encounter, is trying to locate missing or historical transactions. At times, there are situations when you are sure that you have entered any specific transactions, but you are unable to find it in chart of accounts or any other company files. 

Audit Trail Report provides the fingerprint of each and every transaction that you have recorded in QuickBooks Desktop. For example, by using Audit Trail Report you can easily check all the modified transactions, entries, deleted transactions and even voided transactions.

Disadvantages of the Audit Trail Report

Be aware that using the Audit Trail slows down QuickBooks quite a bit. 

 As the number of transactions increase in a data file, the audit trail grows by a factor of 2, thereby increasing the size of a QuickBooks data file, and slowing Quickbooks down considerably. 

What does the Audit Trail Removal Service do?

Removing the audit trail brings down the file size of a data file and speeds up QuickBooks. The Audit Trail Removal Service is a service to remove the audit trail from a Quickbooks data file. This will reduce the files size of the data file by as much as 30-50% and considerably speed up the data file. This service will also delete entries in the Voiced/Deleted Transactions Summary and Detail reports. It is also often required to remove the audit trail when handing over data files to government or other agencies such as the CRA and IRS in cases of data audits.

Removing the audit trail data does not impact Quickbooks in any way but rather helps in maintaining a low file size and improved performance in Quickbooks. This service works for Quickbooks US,Canada, UK, AU and NZ data files.

The process

The actual process is easy. You upload a backup of your QuickBooks file, we will remove the audit trail and reduce the size of the data file. If you want to remove all transactions from the Voided/Deleted Transaction Summary and Detail reports, you need to request it explicitly when requesting the service. We then send you a secure download link to download a backup of the smaller file without the audit trail. Weekend service is available.

At Quickbooks Repair Pro, privacy and security are of our utmost concern. Accordingly, all data files are transmitted to and form us is via secure servers (SSL encrypted) to ensure safety and security during transmission. Once we perform our services, we securely store our clients information on our servers for a period of 14 days at which time all client data is deleted (please inform us if you would like the information deleted immediately).